MERICS Legal notice header

 

Privacy Policy (As of: 6/22/2018)

1. FOREWORD

Thank you for visiting the Mercator Institute for China Studies website (MERICS) and thank you for your interest. We (hereinafter: "MERICS", "we") take the protection of your personal data very importantly. But what does that mean in concrete terms?

Below, we provide you with an insight into what personal information we collect from you and how we process it. Furthermore, you will receive an overview of your rights under applicable data protection law. In addition, we will provide you with the appropriate contact data if you have any further questions.

 

2. WHO ARE WE?

The Mercator Institute for China Studies (MERICS), founded in 2013 and headquartered in Berlin, is one of the largest institutes of contemporary and practice-oriented China research worldwide. MERICS is an initiative of Stiftung Mercator.

As the responsible party for this data protection policy, we

Mercator Institute for China Studies

(MERICS) gGbmH

Klosterstrasse 64

10179 Berlin

E-mail: info@merics.de

Telephone: +49 30 3440 999-0

 

take all measures required under applicable data protection law to ensure the protection of your personal data.

If you have any questions about the data processing in our company and the exercise of your rights, you can also contact our data protection officer free of charge.

 

2B Advice GmbH

Mr. Lars Holdorf

Joseph Schumpeter Allee 25

53227 Bonn, Germany merics@2b-advice.com

Tel: +49 (228) 926165 120

 

3. DATA PROTECTION POLICY SCOPE OF APPLICATION

The processing of personal data is defined by the legislator as activities, such as the gathering, collection, organization, sorting, storage, adaptation or modification, reading, querying, use, disclosure by transmission, dissemination or any other form of provision, comparison or linking, restriction, deletion or destruction of personal data.

Personal data is all information relating to an identified or identifiable natural person.

This data protection declaration concerns the personal data of interested parties, applicants or visitors.

This data protection declaration applies both to our website www.merics.org, and to the websites: https://events.merics.org/ and https://merics-anmeldung.newsletter2go.com/.

 

4. WHAT PERSONAL DATA DO WE PROCESS?

Your personal data will be collected by us if you contact us, for example, as an interested party or visitor. This can be done, for example, by being interested in our offer, by registering for our newsletter, by contacting us via our communication channels or by applying for a position.

The following types of personal data are processed by us:

  • Information for personal identification
    • e.g., first and last name, address data, e-mail address, telephone number, fax number
  • Job data
    • e.g., billing data
  • Company-related data
    • e.g., company name, department, occupation
  • Data about your online behavior
    • e.g., IP addresses, data on your visits to our website, actions carried out on our websites, place of access
  • Information about your interests, wishes or feedback that you share with us
    • e.g., via our e-mail addresses
  • Information about your professional career
    • e.g., vocational training, previous employers, other qualifications

and other information comparable to these data categories.

 

4.1 SENSITIVE DATA

Sensitive data, namely special categories of personal data such as information regarding health, political opinions, religious or trade union membership, is not collected in this way.

 

4.2 PERSONAL DATA OF MINORS

Our offers are generally not for minors. As far as we can possibly recognize, if personal data of minors provided without the consent of legal guardians is processed, it is immediately deleted.

 

4.3 USE OF COOKIES

Cookies are files that are placed on your computer by our website upon visiting the site. These files store information that makes your use of this site more efficient.

We use Google Analytics as a web analysis service to analyze usage behavior on our website.

Google Analytics is a web analysis service of Google Inc., (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; "Google"). This includes the use of the “Universal Analytics” operating mode. This makes it possible to assign data, sessions and interactions across multiple devices to a pseudonymous user ID, thus analyzing the activities of a user across devices.

Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. The IP address of the user is immediately shortened during this process, so that the identification of the user through the IP address is no longer possible. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to the website and internet use. We also have a legitimate interest in data processing for the above purposes. The legal basis for the use of Google Analytics is s. 15 para. 3 TMG and Art. 6 para. 1 letter f GDPR. The data sent by us and linked with cookies, user identification (e.g. user ID) or advertising IDs are automatically deleted after 14 months. Data for which the retention period has been reached is automatically deleted once a month.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website. In addition, you may prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing the browser add-on.

For more information about terms of service and privacy, visit https://www.google.com/analytics/terms/en.html.

For more information on how Google uses information, visit https://policies.google.com/technologies/partner-sites?hl=en.

 

5. WHAT DO WE USE TO PROCESS YOUR PERSONAL DATA, AND ON WHAT LEGAL BASIS?

5.1 CONTRACT PERFORMANCE

We process your data in order to fulfill our contracts. This also applies to information that you provide to us in the context of pre-contractual correspondence. The specific purposes of the data processing depend on the particular request and can also be used to analyze your needs and to check which offers are suitable for you.

 

5.1.1 EXECUTION OF THE CONTRACTUAL RELATIONSHIP

For the execution of the contract we need your name, your address, your telephone number or your e-mail address so that we can contact you.

 

5.1.2 OFFERING OF FREE EVENTS

We also need your personal data for invitation and participant management.

 

5.1.3 IMPLEMENTATION OF THE APPLICATION PROCESS

We process your data, which you have sent to us as part of your application, to check whether your professional qualifications are suitable for the advertised position. We only use your information for the application process and transfer it to your personal file when the contract is concluded. If no agreement is reached, your information will be deleted or destroyed. We will use your applicant information for no other purpose than to conduct the application process.

 

5.2 NEWSLETTER

You have the option of registering for our newsletter via our website. For sending, we only need your e-mail address; all other information is voluntary.

To ensure that the newsletter is sent, we use the double-opt-in procedure. As a result, the potential recipient can be included in a distribution list. Afterwards, the user receives a confirmation e-mail to confirm the application legally. Only when the confirmation is made is the address actively included in the distributor.

We use this data exclusively for the delivery of the requested information and offers.

You have the right at any time to unsubscribe from the newsletter and thus revoke your consent to the storage of the data, the e-mail address and their use in sending the newsletter. An unsubscribe link is added in every newsletter. Alternatively, you can also send your unsubscribe request to newsletter@merics.de by e-mail. In the event you cancel our subscription to our newsletter, we will immediately delete your contact details from our newsletter distribution list.

Newsletter2Go is used as newsletter software. Your data will be transmitted to Newsletter2Go GmbH. Newsletter2Go is prohibited from selling and using your data for purposes other than sending newsletters. Newsletter2Go is a German, certified provider, which was selected according to the requirements of the General Data Protection Regulation and the Federal Data Protection Act.

More information can be found here: https://www.newsletter2go.de/informationen-newsletter-empfaenger/

 

5.3 MEASURES THAT ENSURE YOUR SAFETY

We use your personal information in the following cases:

  • To ensure IT security;
  • In order to be able to record and prove facts in case of possible legal disputes.

 

5.4 DUE TO YOUR CONSENT

If you have consented to the processing of your personal data for one or more specific purposes, we may process your data. You may revoke this consent for the future at any time without incurring any costs other than the base rate transmission costs (the cost of your internet connection). However, the revocation of consent does not affect the legality of the processing carried out until the revocation.

 

5.5 DUE TO LEGAL REQUIREMENTS OR IN THE PUBLIC INTEREST

As a company, we are subject to a wide variety of legal requirements (for example, those related to tax legislation). In order to comply with our legal obligations, we process your personal data to the extent necessary.

 

6. WHERE WE TRANSFER DATA AND WHY

6.1 DATA USAGE WITHIN MERICS

Within MERICS, only the entities, that need access to your personal data in order to fulfill our contractual or legal obligations, or in order to protect our legitimate interests, are granted access.

 

6.2 DATA USAGE OUTSIDE OF MERICS

We respect the privacy of your personal information and will only share information about you if required by law, if you have consented, or to fulfill contractual obligations.

For example, the following recipients may be subject to a legal obligation to disclose your personal information:

  • Public authorities or supervisory authorities, e.g., tax authorities, customs authorities;
  • Judicial and law enforcement authorities, e.g., police, courts, public prosecutors;
  • Lawyers or notaries, e.g., in litigation;
  • Auditors.

In order to fulfill our contractual obligations, we cooperate with other companies. This includes:

  • Transport service providers and freight forwarders;
  • Banks and financial service providers to handle all financial matters.

Our own service providers

In order to make our operations efficient, we use the services of external service providers, who may receive personal data from you for the purposes described, including IT and web service providers, printing and telecommunications service providers, financial accountants, travel agencies, consulting or sales companies.

Important: We pay close attention to your personal data!

In order to ensure that the service providers comply with the same data protection standards as those applied within our company, we have concluded appropriate contracts for order processing. These contracts ensure, among others:

  • that third parties only have access to the data they need to carry out the tasks assigned to them;
  • that the service providers only grant access to your data to employees who have explicitly committed themselves to compliance with data protection regulations;
  • that the service providers comply with technical and organizational measures that ensure data security and data protection;
  • what happens to the data once the business relationship between the service provider and us is terminated.

For service providers located outside the European Economic Area (EEA), we take special security measures (e.g., through the use of special contract clauses) to ensure that the data is treated with the same degree of prudence as in the EEA. We regularly check all our service providers for compliance with our specifications.

Very important: In no case do we sell your personal data to third parties!

 

7. ARE YOU REQUIRED TO PROVIDE US WITH PERSONAL INFORMATION?

We require the following categories of personal information in the context of the business relationship between you and us:

  • all necessary data for the establishment and execution of a business relationship;
  • data required to fulfill contractual obligations;
  • data that we are legally obliged to collect.

Without this data it is not possible for us to enter into or execute contracts with you.

 

8. DELETION PERIODS

In accordance with the applicable data protection regulations, we do not store your personal data longer than we need it for the purposes of the respective processing. If the data is no longer required for the fulfillment of contractual or legal obligations, we will regularly delete it, unless its temporary storage is still necessary. The following reasons may exist for further storage:

  • Obligations under commercial and tax law to retain data must be observed: The periods for storage are up to 10 years, primarily in accordance with the provisions of the German Commercial Code and the Tax Code.
  • To obtain evidence in the event of legal disputes within the framework of the statutory limitation provisions: In civil law, limitation periods can be up to 30 years, with regular limitation periods occurring after three years.

 

9. YOUR RIGHTS

You also have certain rights within the scope of processing your personal data. More detailed information can be found in the corresponding provisions of the General Data Protection Regulation (Articles 15 to 21).

 

9.1 RIGHT TO INFORMATION AND CORRECTION

You have the right to obtain information from us as to which of your personal data we process. If this information is not (no longer) correct, you can ask us to correct the data, or, if it is incomplete, to complete it. If we have passed on your data to third parties, we will inform the relevant third parties in the event of a corresponding legal situation.

 

9.2 RIGHT TO DELETION

You can request the immediate deletion of your personal data under the following circumstances:

  • If your personal information is no longer needed for the purposes for which it was collected;
  • If you have revoked your consent and there is no other legal basis for data processing;
  • If you object to the processing and there are no overriding legitimate reasons for data processing;
  • If your data is processed unlawfully;
  • If your personal data must be deleted in order to comply with legal obligations.

Please note that before deleting your data we must check whether there is a legitimate reason for processing your personal data.

 

9.3 RIGHT TO LIMITATION OF PROCESSING ("RIGHT TO BLOCK")

You may request us to limit the processing of your personal data for one of the following reasons:

  • If you deny the accuracy of the data, up until we have had the opportunity to verify the accuracy of the data;
  • If the data is processed unlawfully, but instead of deletion, you only require the limitation of the use of personal data;
  • If we no longer need your personal information for the purposes of processing, but you still need it to assert, exercise or defend your rights;
  • If you have objected to the processing and it is not yet clear whether your legitimate interests outweigh ours.

 

9.4 RIGHT OF OBJECTION

9.4.1 INDIVIDUAL CASE-RELATED RIGHT TO OBJECTION

If the processing is in the public interest or on the basis of a balance of interests, you have the right to object to the processing for reasons that arise from your particular situation. In the event of an objection, we will not process your personal data further, unless we can prove compelling grounds for protection for processing your data, which outweigh your interests, rights and freedoms, or because your personal data serve to assert, exercise or defend legal claims. The objection does not preclude the lawfulness of the processing up to the time of the objection.

 

9.4.2 ADVERTISING CONFLICT

In cases where your personal data is used for advertising purposes, you can object to this form of processing at any time. We will then no longer process your personal data for these purposes.

The objection can be made form-free and should be addressed to:

Mercator Institute for China Studies (MERICS) gGmbH

Klosterstrasse 64

10179 Berlin

E-mail: info@merics.de

Telephone: +49 30 3440 999-0

 

9.4.3 RIGHT TO DATA PORTABILITY

You have the right to receive personally identifiable information you have provided us with for processing upon request in a portable and machine-readable format.

 

9.4.4 RIGHT TO COMPLAIN TO THE SUPERVISORY AUTHORITY (ARTICLE 77 GDPR)

We try to process your requests and claims as quickly as possible in order to protect your rights accordingly. However, depending on the frequency of inquiries, it may take up to 30 days before we can inform you about your request. If it should take longer, we will inform you promptly of the reasons for the delay and discuss the further procedure with you.

In certain cases, we may not or cannot give you any information. If legally permissible, we will inform you of the reason for the refusal of the information.

However, if you are not satisfied with our responses and reactions or believe that we are violating applicable data protection laws, you are free to file a complaint with both our Data Protection Officer and the appropriate supervisory authority. The supervisory authority responsible for us is:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstraße 219
10969 Berlin
E-Mail:
mailbox@datenschutz-berlin.de
Tel.: +49 30 13889-0
Fax: +49 30 2155050

 

10. VERSION AND VALIDITY OF THIS DATA PROTECTION POLICY

This data protection policy is valid as of 6/22/2018. Due to the further development of our website and offers or due to changed legal or official requirements, it may become necessary to change this data protection declaration.